Choosing the wrong printer for your office costs you money every month in consumables, downtime, and inefficiency. This guide will help you make the right decision the first time.
Count how many pages your office prints monthly. Under 500 pages is low volume. 500 to 2,000 is medium volume. Over 2,000 is high volume. Your print volume determines which printer category you need.
Colour printing costs significantly more per page than monochrome. If your office primarily prints text documents, invoices, and reports, a monochrome laser printer will save you thousands of shillings annually. Only choose colour if you regularly print marketing materials or graphics.
Laser printers are faster, more cost-effective for high volumes, and produce sharper text. Inkjet printers are better for photo quality but cost more per page. For office use, laser is almost always the better choice.
The purchase price is only part of the cost. Calculate the cost per page by dividing the toner cartridge price by its page yield. A cheaper printer with expensive toner can cost you far more over three years than a pricier printer with affordable consumables.
Does your office need wireless printing? Network printing for multiple users? Mobile printing from phones? Make sure your chosen printer supports the connectivity your team needs.
Low volume home office: HP LaserJet Pro M15w. Medium volume office: HP LaserJet Pro M404dn. High volume office: Kyocera ECOSYS M3145dn. Colour office printing: Canon imageRUNNER ADVANCE C3325i.
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